The Oddfellows Market Terms + Conditions
Thank you for your interest in The Oddfellows Market. We want to promote makers and finders in Ladner and we want to provide an amazing shopping experience for the community. We want to Market to be well rounded, so we have limited the number of vendor spots available within each category.
Before applying to be a vendor, please read the Market’s terms and conditions carefully.
By acknowleding below and applying to be involved in The Oddfellows (the “Market”), you are agreeing to the following terms and conditions:
1. Acceptance:
The Market is a juried show. Submitting an application to the Market does not guarantee acceptance. The Market will judge admittance on how well the vendor will fit in with the Market and originality of products. The Market has the right to limit the number of vendors in a particular category or type.
2. Door prizes:
Will be applicable if mentioned on the Application form.
3. Payments:
If accepted I will make full payment (100% of the invoice) upon acceptance.
Once notified of acceptance to the Market, vendors are required to provide payment through Interac email transfer to theoddfellowsmarket@gmail.com. Vendor fees are due upon acceptance and are non-refundable
4. Cancellation Policy:
Our refund policy is put into place to ensure that all of our booths are filled. We require adequate notice if you are unable to participate in order to find a new vendor from our waiting list to take your place.
The Oddfellows Market will follow all provincial health authority COVID safety guidelines at each event. Vendors are responsible for doing the same. The Oddfellows Market has expenses which cannot be recovered. We will contact all vendors in a timely manner if, for any health or safety reasons in regards to updated COVID restrictions that are out of our control, the market is cancelled.
30 days before Market Date – No Refund
60 days before Market Date – 50% Refund
90 days before Market Date – 75% Refund
5. Abandonment or vacating of facilities:
I understand that the booth covered by this agreement cannot be sublet or shared; I also understand that if the booth is left vacant or is not used by myself or is vacated before the stated closing time of the market, the Market may terminate this agreement by written notice whereupon my rights and privileges shall terminate.
6. Assignment and Use of Space:
a) I understand and agree that the Market will assign exhibit space at its reasonable discretion.
b) I acknowledge that the Market reserves the right to reassign exhibit space or alter event layout at any time without notice.
c) I understand that the booth covered by this agreement cannot be sublet or shared.
d) I acknowledge that I must set up my booth at the specified time or I will be turned away from the Market
e) I also understand that the booth cannot be vacated before the stated closing time of the Market
7. Sales:
a) I understand that I am responsible for the collection of all applicable provincial sales tax(es)
b) I also acknowledge that the Market is not responsible for my sales and if I do not meet my quota that it is not the Market’s fault.
8. Advertising:
The Market will do extensive advertising, including print and social media. As a vendor, I will contribute to the promotion of the Market.
9. Facility Rules
a) I shall comply with all rules and regulations of the facility in connection with the installation, use and dismantling of my exhibit.
b) I must not injure, deface or use any prohibited substance (e.g. double-sided tape) on the walls or floors of the building, the booths or the equipment of the booths. If such damage appears, I agree to be liable to the owner of the property so damaged OR I must keep my area or outdoor space free of garbage.
10. Liability:
a) I understand that the Market and the organizers are not responsible for stolen or damaged merchandise while I am a vendor at the Market.
b) I understand that the Market and the organizers are not responsible or liable for any injuries or accidents on site, transporting or removing of products.
c) I am responsible for notifying the customer of potential health hazards surrounding my products, i.e. allergies pertaining to skin products.
d) I am responsible for obtaining insurance for my work.
I AGREE TO HOLD HARMLESS AND INDEMNIFY THE MARKET AND THE ORGANIZERS FROM ANY AND ALL LIABILITY FOR ANY LOSS, DAMAGE, INJURY OR EXPENSE TO ANY THIRD PARTY, RESULTING FROM THE USE OF THE VENDING AREA. BY SUBMITTING THIS FORM, I ACKNOWLEDGE THAT I HAVE READ AND AGREED TO BE BOUND BY TERMS AND CONDITIONS STATED ABOVE.
RETURN TO APPLICATION FORM.
Before applying to be a vendor, please read the Market’s terms and conditions carefully.
By acknowleding below and applying to be involved in The Oddfellows (the “Market”), you are agreeing to the following terms and conditions:
1. Acceptance:
The Market is a juried show. Submitting an application to the Market does not guarantee acceptance. The Market will judge admittance on how well the vendor will fit in with the Market and originality of products. The Market has the right to limit the number of vendors in a particular category or type.
2. Door prizes:
Will be applicable if mentioned on the Application form.
3. Payments:
If accepted I will make full payment (100% of the invoice) upon acceptance.
Once notified of acceptance to the Market, vendors are required to provide payment through Interac email transfer to theoddfellowsmarket@gmail.com. Vendor fees are due upon acceptance and are non-refundable
4. Cancellation Policy:
Our refund policy is put into place to ensure that all of our booths are filled. We require adequate notice if you are unable to participate in order to find a new vendor from our waiting list to take your place.
The Oddfellows Market will follow all provincial health authority COVID safety guidelines at each event. Vendors are responsible for doing the same. The Oddfellows Market has expenses which cannot be recovered. We will contact all vendors in a timely manner if, for any health or safety reasons in regards to updated COVID restrictions that are out of our control, the market is cancelled.
30 days before Market Date – No Refund
60 days before Market Date – 50% Refund
90 days before Market Date – 75% Refund
5. Abandonment or vacating of facilities:
I understand that the booth covered by this agreement cannot be sublet or shared; I also understand that if the booth is left vacant or is not used by myself or is vacated before the stated closing time of the market, the Market may terminate this agreement by written notice whereupon my rights and privileges shall terminate.
6. Assignment and Use of Space:
a) I understand and agree that the Market will assign exhibit space at its reasonable discretion.
b) I acknowledge that the Market reserves the right to reassign exhibit space or alter event layout at any time without notice.
c) I understand that the booth covered by this agreement cannot be sublet or shared.
d) I acknowledge that I must set up my booth at the specified time or I will be turned away from the Market
e) I also understand that the booth cannot be vacated before the stated closing time of the Market
7. Sales:
a) I understand that I am responsible for the collection of all applicable provincial sales tax(es)
b) I also acknowledge that the Market is not responsible for my sales and if I do not meet my quota that it is not the Market’s fault.
8. Advertising:
The Market will do extensive advertising, including print and social media. As a vendor, I will contribute to the promotion of the Market.
9. Facility Rules
a) I shall comply with all rules and regulations of the facility in connection with the installation, use and dismantling of my exhibit.
b) I must not injure, deface or use any prohibited substance (e.g. double-sided tape) on the walls or floors of the building, the booths or the equipment of the booths. If such damage appears, I agree to be liable to the owner of the property so damaged OR I must keep my area or outdoor space free of garbage.
10. Liability:
a) I understand that the Market and the organizers are not responsible for stolen or damaged merchandise while I am a vendor at the Market.
b) I understand that the Market and the organizers are not responsible or liable for any injuries or accidents on site, transporting or removing of products.
c) I am responsible for notifying the customer of potential health hazards surrounding my products, i.e. allergies pertaining to skin products.
d) I am responsible for obtaining insurance for my work.
I AGREE TO HOLD HARMLESS AND INDEMNIFY THE MARKET AND THE ORGANIZERS FROM ANY AND ALL LIABILITY FOR ANY LOSS, DAMAGE, INJURY OR EXPENSE TO ANY THIRD PARTY, RESULTING FROM THE USE OF THE VENDING AREA. BY SUBMITTING THIS FORM, I ACKNOWLEDGE THAT I HAVE READ AND AGREED TO BE BOUND BY TERMS AND CONDITIONS STATED ABOVE.
RETURN TO APPLICATION FORM.
